Small Format Scanning
Document sizes of 11 x 17 and under are considered small format. Our small
format scanners can scan prepped documents at a speed of 110 pages per
minute in B/W and 90 pages per minute in color. Examples:- Accounts receivable
- Accounts payable
- Sales orders
- Change orders
- Travelers
- Student records
- Medical records
- Index cards
We can save and deliver documents in virtually any file format on request. File size, document type, quality, and document management systems all play a part in determining the most optimal file format. These options are best discussed on a per client basis and samples are always given before a project is started. Our most standard formats are pdf and tiff.
More to Scanning than just scanning
We are experts in scanning documents. That means we understand the process and what it takes to produce the best result and the most efficient cost. Considerations when scanning:
- D.P.I. (dots per inch) - What is the optimal resolution for your requirements? Higher isn’t always better!
- File formats – Many factors will determine which is the best file format for your scanning; we can help!
- Prepping of Documents – One of the biggest factors in determining cost, is how your paper documents are currently stored? (Binders, Folders, Lateral Files, Cabinets, Banker Boxes, Garbage bags?) Are your documents, (stapled, paper clipped, torn, folded, non-standard sizes, out of order, etc.?) These are items that we address before any documents are scanned. We offer full Pre/Post Document Prep services as a part of our scanning process.
- Black & white / grayscale / color
- Bar-coding for optimal file naming and indexing
- Non-feedable pages that cannot be scanned using an auto feeder are individually scanned on a flatbed scanner
- Oversized documents, (I.E. Drawings) are scanned off-line and merged
- Implementing a new document management solution or merging into an already existing system.
OCR Options:
Optical Character Recognition (OCR) is the software used to recognize
characters / words within a scanned image and create electronic editable
files. The main purpose of OCR is to make a scanned document searchable or
editable. Northeast Blueprint offers two types of OCR service:
OCR as PDF
This method makes your PDF documents searchable. Scanned paper documents by
their nature, are not editable
This is a very cost effective process to search for words within your pdf
file.
Editable OCR
This method provides you with editable documents
Documents can be delivered as plain text, Word docs, Excel spreadsheets,
etc.
Close to 100% accuracy.
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